A bookkeeping practice runs payroll for dozens of clients, and Payday Super now means super falls due within days of every pay run instead of once a quarter. Here is the build that tracks every deadline, drafts the early warning, and leaves the confirming to a person.
Illustrative example build. The figures are typical for a practice of this size, not measured results from a specific client.
A bookkeeping practice runs payroll for around 40 clients, each on its own cycle: some weekly, some fortnightly, a few monthly. Under the old rules, super was one job a quarter and simple to keep an eye on. Payday Super changed the shape of it. Now super is due within days of each pay run, so every client throws off a fresh deadline every time they pay their people.
That turned a quarterly task into a constant background worry. Someone had to hold every client's pay schedule in their head, work out when each super payment fell due, and get the reminder out with enough lead time for the client to fund it. Miss one and the client is exposed to the super guarantee charge and the practice wears the blame. Keeping it all straight by hand across 40 clients meant a weekly scramble and no easy way to be sure nothing had slipped.
The tracking and the counting down run by themselves. The judgement, the client who is short of cash this month, the odd off-cycle pay run, still goes to a person. Nothing is confirmed as paid without someone seeing it first.
Each pay run in the client's payroll system sets its own super deadline, tracked and counted down automatically. The whole book sits on one view, sorted by what falls due next, so the practice can see at a glance which clients need attention this week and which are already clear.
Well before each deadline, a reminder is drafted in the practice's own tone, with a short summary of which client, how much is due and by when. It goes out early enough for the client to fund the payment, and a person confirms the numbers before anything is treated as done.
Chasing super deadlines across a book of payroll clients, or another compliance date that keeps you up at night? Tell us how you track payroll deadlines today and we will show you the calendar that never misses one. No pressure and no jargon, just a look at what is possible.